Policies and Procedures

Our Lady of the Way Primary has a number of school-based policies and procedures that govern various aspects of our School life. These provide the framework within which we operate.

Catholic Schools Parramatta Diocese also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.



School-Based Policies

   Allergy & Anaphylaxis Policy
To meet the duty of care obligations to ensure the health and wellbeing of all students attending Our Lady of the Way, the school recognises the importance of staff education and the implementation of an Allergy & Anaphylaxis policy.

  Asthma Policy
To meet the duty of care obligations to ensure the health and wellbeing of all students attending Our Lady of the Way, the school recognises the importance of staff education and the implementation of an Asthma Policy.

  Banned Substances In School Policy
Our Lady of the Way School is committed to maintaining a safe, secure and supportive environment for all students and staff. A critical aspect of this is ensuring that banned substances are not present on the school site to minimise risk to staff and students.

  Bullying & Cyber Bullying Policy
Our Lady of the Way School is a welcoming and inclusive Catholic Community. The school is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities.

  Bus Code of Conduct for Students
For students, bus drivers, operators, school principals and parents/guardians

  Communication Policy
Provides evidence that the school community values the enhancement of effective home/school partnerships through good communication.

  Complaints Policy
At Our Lady of the Way School we aim to work with all members of the school community to ensure that we do the very best we can to provide a productive, safe and enjoyable learning experience for our students and professionally fulfilling experiences of our staff.

  Critical Incident Management Policy
Our aim is to develop & implement a Critical Incident Management Plan that will assist Our Lady of the Way School, in responding to a critical incident.

  Excursion Policy
Excursions are undertaken by all classes at Our Lady of the Way School to extend students learning experiences, explore and develop language skills, reinforce information, knowledge and concepts relating to units of study and enhance pastoral care.

  First Aid Policy
First Aid at Our Lady of the Way School is provided by qualified staff to meet the needs of students who become ill, have accidents and require the administration of prescribed medication. 

  Information & Communication Technologies Policy
This policy is a demonstration of our commitment to the development of skills and attitudes in the use of computers, mobile devices and the Internet and emerging technologies for staff and students.

  Infectious Diseases Procedures
Our school has a duty of care to provide and maintain a healthy and safe environment for all staff, students and others working at or visiting the school and to minimise the risk of anyone in the school community contracting and infectious disease.

  Medication Policy
The purpose of this policy is to establish a framework and provide directions for the administration of medication to students enrolled at Our Lady of the Way School.

  Pastoral Care Policy
Pastoral Care from staff to students is directly related to the quality of pastoral care among staff.

  Privacy Statement
This statement sets out how Our Lady of the Way School collects, uses and discloses personal information.

  Safe Guarding
Our Lady of the Way School community has a duty of care to provide a safe and secure learning environment that affirms the dignity and integrity of each person and is free from any form of abuse. It is expected that all employees are aware of this Child Protection Policy and Procedures and model positive, professional relationships.

  Safe Sport Policy
Schools are responsible for the provision of safe, relevant and well-structured sport and physical activity programs.

  School Photography Guidlines
We recognise that parents and carers enjoy photographing and recording the progress of their child at school and on school activities. We recognise that many of you like to share these personal memories online and on social media.

  Student Attendance Procedure
Regular attendance at school is essential if students are to maximise their potential. Schools, in partnership with parents, are responsible for promoting the regular attendance of students. While parents are legally responsible for the regular attendance of their children school staff, as part of their duty of care, must monitor part and whole day absences.

  Student Supervision Procedure
Our Lady of The Way School recognises the unique contribution playground activities make to the wellbeing of the students at our school. Providing a safe and supportive environment, the playground offers students opportunities for play, creativity, fun and enjoyment.

  Whole School Communication Processes

  Work Health & Safety Policy
The Executive Director of schools in the Parramatta Diocese and all Principals are committed to ensuring the health, safety and welfare of their employees when at work and to ensuring the health and safety of all persons including students, contractors and visitors while on the school premises and not expose them to risk. 

  Uniform Policy
Each child at Our Lady of the Way is expected to wear the uniform as stipulated below. The wearing of the school uniform by students, demonstrates a pride in personal appearance and their school. 



Policies And Procedures

  Modern Slavery Statement

CSPD's Modern Slavery statement focuses on confronting modern slavery and ensure that our supply chains respect the dignity and value of each person.

  Whistleblower Policy

The purpose of this policy is to encourage reporting of corrupt conduct, maladministration and serious and substantial wrongdoing without fear of reprisal or detrimental treatment.

  Alumni Collection Notice

This wording on this Collection Form can be used for School Alumni Associations with reference to CSPD Privacy Policy (Updated 2023)

  Employment Collection Notice

This notice outlines what information CSPD collects and stores when you apply for employment with us, and who we disclose that information to.

  Information Sharing Policy

The Information Policy sets out how Catholic Schools Parramatta Diocese (CSPD), its schools and related services obtain and release personal information from and to third parties

  Privacy Policy

This Policy sets out how the CSPD manages the personal and sensitive information we collect and hold. (updated Jan 2023)

  Standard Collection Notice

The Standard Collection Notice outlines the types of personal information, including sensitive information about students, parents or guardians, and how that information is used. (updated logo 2023)

  Volunteer and Contractor Collection Notice

In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2023)

  Accreditation to Work Teach and Lead in CSPD

This Policy sets out how CSPD will classify and manage the accreditation of all teaching, non-teaching and CSPD staff.

  Code of Conduct When Working With Children and Students

This Code of Conduct is to inform staff members of CSPD of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

  Safeguarding Procedures

This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CSPD Code of Conduct When Working With Children and Students.

  Working with Children Check

CSPD has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

  CSPD Family and School Partnership Principles

CSPD and its schools, value parents and carers as partners and this partnership is critical in supporting each child to achieve their best throughout their learning and faith journey.

  Enrolment Policy

This Policy provides information about the enrolment principles, enrolment criteria and procedures for Parents/Carers seeking to enrol a child into a CSPD School.

  Guidelines for Parents and Carers in Raising Complaints

The objectives of this document are to provide information on raising a complaint.

  School Fees Policy

The purpose of this Policy is to ensure fair and equitable school fee assistance and collection processes across all schools in the Diocese of Parramatta.

  Code of Conduct Policy

This document sets out the obligations, responsibilities and standards of behaviour Catholic Schools Parramatta Diocese (CSPD) requires of its staff members.

  Preventing Discrimination Harassment and Bullying Policy

Catholic Schools Parramatta Diocese (CSPD) is committed to providing a workplace free from discrimination, harassment and bullying.

  Banned Substances Student Procedure

This Procedure covers the possession, use and distribution of alcohol, tobacco, vaping devices, illegal drugs or other banned substances. (Updated Feb 2023)

  Bullying Prevention and Response Procedure

The purpose of this procedure is to prevent bullying through the creation of safe, respectful & supportive school cultures & responding to bullying behaviour in ways that are just & effective, with a focus on safety, restoring relationships.

  Externally Funded Therapy and Allied Health Providers in Schools Policy

This document provides information around externally funded therapy for students and Allied Health providers in school.

  Guidelines for Supervising University Student Placement

These guidelines apply to all university students who have been accepted into a professional experience placement at a CSPD school in the fields of social work and psychology.

  Student Attendance Policy

Central to championing diversity and equity is our commitment towards the attendance of all students. This Policy sets out the requirements for all staff managing, recording, reporting and monitoring student attendance at CSPD schools.

  Student Attendance Procedures

School attendance plays a critical role in enhancing the lives of children and young people. Every day of attendance adds to a student's opportunity to learn, develop and experience success in education. Attendance is a core responsibility of schools.

  Student exemption procedures

These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

  Student Use of Digital Devices and Online Services Policy External

This Policy is about Catholic Schools Parramatta Diocese (CSPD) students’ use of Digital Devices and Online Services in School-Related Settings.

  Student Wellbeing Framework

The framework is made up of five strategies which enhance the school-wide focus on student wellbeing, safety and welcome for students of CSPD.

  Student Wellbeing Policy

This Policy states that principles followed when making decision about students. It is based on an acknowledgement that parents and carers are the first and most important educators of their children.

  Suspension Transfer and Exclusion Procedure EXTERNAL

CSPD is committed to developing an educational and organisational culture based on mutual trust and respect that assists people to recognise and develop their personal capabilities.

  Weapons Procedures

CSPD is committed to ensuring that all its sites are places of safety for students, staff and other persons attending those places.